・We are fully aware of our social responsibility to protect the personal information of our clients in all of our business transaction.:
- We will comply with utmost care the protection of any person’s rights.;
- To further protect our client’s privacy rights we will make sure we will be at par with the latest trends in information technology.;
- We will constantly adapt to the social demands and rapidly changing business environment.
・We even set up a Personal Information Protection Management System (PIPMS) to embody the following policies,
On August 1, 2008 mandated and April 1, 2009 revision, Mr. Koji Miyashita, CEO and President mandated that
|1||All Personal information will be handled limited to the following scope:
・All business in terms of legitimate business execution,
・The extent necessary for employment and personnel management, and necessity for achieving the specified purpose of its use.
|2||We will strictly comply with the norms, regulations and laws established by the government related to the protection of personal information.|
|3||We will continuously improve our personal information system by:
injecting security and safety measures to prevent risks such as leakage, loss, and damage of personal information and apply prompt corrective measures.
|4||We will promptly handle complaints and consultations related to any personal information.|
|5||With the rapid changes in the environment
The Personal Information Protection Management System (PIPMS) and the Company itself will review on a timely and appropriate basis continuous improvement e.g::
- Updated policies will be distributed to all employees for dissemination and posting on the website, pamphlets etc.,
- Measures will be undertaken so that anyone can obtain information at any given time.
Guidelines for Personal Information
|2||2. Responsible for Personal Information Protection Management System (PIPMS)
Contact Person: Noriyuki Hayashida
Department: ADMINISTRATION DIVISION
Contact Number: 0120-959257
|3||Purpose and Need of using personal information
(1)Purpose of use in the case of directly acquiring personal information stated in a document (including those in website, e-mail, etc.,) hereinafter referred to as "DOCUMENT"
(2)For the Purpose of acquiring personal information directly from the principal other than Writing
|4||Outsourcing Company/s to handle Personal Information
IPS Inc. partly outsource its operation in order to provide better service to our clients. Personal information are disclose, so we make sure we carefully select the companies that will set up necessary measures by confidentially handling information with utmost care in order to prevent leakage and carry out the appropriate management.
|5||Request on Disclosure of Personal Information
Clients has the right to request Personal Information from IPS Inc. for notification, correction or addition and or deletion of contents of use, suspension or elimination of use, suspension of provision to third parties. Inquiries and request will be responded within a reasonable period of time. Please refer to "Guidelines for Request on Disclosure of Personal Information below.
|6||Optional Provision of Clients to provide Personal Information
The accuracy of information depends largely on our clients. If information is not accurate we may not be able to carry out our service properly.
|7||Protection and Security of Personal Information
Our system uses Coolie/s so our clients can conveniently browse when they visit our websites The system does not infringe the privacy of our client. It also ensures that no harm is done to the hardware.
In addition, we use a data encryption system called SSL (Secure Sockets Layer)
plus installed a firewall to protect information to ensure security of our site.
Note however that we cannot guarantee complete security of any data due to the normal nature of internet communication.
|8||Personal Information Protection Organization
An authorized Personal Information Protection Organization is an organization that has been certified by a Japan Ministry pursuant to Article 37 of the Personal Information Protection Law and is responsible for securing and handling personal information complaints for a business operator
IPS was certified by the Japan Information Economy and Society Promotion Association (JIPDEC). It was granted a privacy mark and registered as a business operator to handle personal information
Registration Number 21000394 (03) is a reference that IPS is now covered and authorized by the Personal Information Protection Organization
Guidelines for Request on Disclosure of Personal Information
With respect to personal information to be disclosed by IPS Inc. for notification, correction or addition and or deletion of contents of use, suspension or elimination of use, suspension of provision to third parties, the following procedure will be complied for an application form hereinafter referred to as "Request for Disclosure”;
|1||Application of "Request for Disclosure”
Request for Disclosure is addressed to the following:
Togeki 8th Floor 4-1-1 Tsukiji, Chuo-ku, Tokyo 104-0045
Personal Information Consultation Desk
E-mail address: email@example.com
TEL: 0120-959257 (Operating Hours 10: 00 ~ 18: 00)
Fill up the all the information required in the Application form and attached the necessary documents then enclosed the required fees after which send by postal mail
※ Any concerns or request during Saturdays, Sundays, Holidays, Year-end, New Year holidays, and Golden Week will be processed on the next business day.
|2||Procedures to Apply for of "Request for Disclosure”
Download the PDF Application form
Print and Fill Up all fields
Mail to IPS Office
Upon receiving your application, we will call and verify your identity such as phone number and date of birth
Please complete all requirements stated in the Application Form and pay the corresponding fees (1)
〒104-0045 東京都中央区築地4-1-1 東劇ビル8階